Airtable
Monitor Airtable for overdue records, new assignments, status changes, and high-priority items. Stay on top of your bases without constantly checking Airtable.
Quick Setup
- Go to airtable.com/create/tokens
- Click Create new token
- Name it "Phyllax", add scopes:
data.records:read,data.records:write,schema.bases:read - Under Access, select the bases you want to monitor (or all bases)
- Click Create token and copy it (starts with
pat) - In Phyllax → Integrations → Airtable → Connect → paste the token
- Optionally enter a specific Base ID to focus monitoring on one base
Required Credentials
| Field | Where to find it |
|---|---|
| Personal Access Token | airtable.com → account.airtable.com/create/tokens (pat...) |
| Base ID (optional) | Found in the Airtable API URL when viewing a base (app...) |
What Phyllax Monitors
| Schedule | What it checks |
|---|---|
| Overdue records | Records with a past due date that aren't marked complete |
| New records assigned | New records assigned to you or added to your tables in the last 24 hours |
| Status changes | Records whose status changed to blocked, stuck, or needs review |
| High priority items | Records marked as high priority or urgent that haven't been actioned |
| Table summary | Overview of open records, overdue items, and what needs immediate attention |
Notification Actions
When Airtable finds something important, the notification card shows:
- View issue — open the record in Airtable
- Add comment — AI drafts a comment you can edit before posting
- Assign to me — assign the record to yourself
- Escalate — flag the record for attention
- Mark complete — update the record's status to done
All action chips that involve writing (Add comment, Escalate, etc.) open the AI draft panel — AI generates a suggested response that you can edit before posting.
Troubleshooting
"AUTHENTICATION_REQUIRED" error
Your personal access token is invalid or expired. Generate a new one at airtable.com/create/tokens.
Can't access a specific base
When creating the token, you must explicitly grant access to each base (or select "All current and future bases"). Check your token's access settings.
Records not being found
Airtable monitoring works best with bases that have standard field types: a "Status" single-select, a "Due date" date field, and an "Assignee" collaborator field. Custom field names may not be detected automatically.